AutoEntry vs Hubdoc: Bill and Receipt Capture Pricing

Last verified 2026-10-20. Based on vendor-published facts, third-party reviews, and practitioner reports.

Verdict

Pick Hubdoc if your clients are on Xero or QuickBooks Online and mainly send bills and receipts: it is $12 per organization per month with unlimited usage, it is included in Xero's US Early, Growing and Established plans, and Xero partners get a free practice account. Pick AutoEntry if you need bank statement extraction, line items, supplier statement reconciliation or a ledger beyond Xero and QuickBooks: one credit plan covers unlimited clients, from $13 a month for 50 credits to $469 for 2,500.

Choose AutoEntry if you are…

Firms whose clients send PDF bank statements or need line items
Firms with clients on Sage, FreeAgent, MYOB or other ledgers

Choose Hubdoc if you are…

Xero practices whose clients are on Early, Growing or Established plans
Busy single organizations that want unlimited capture at a flat price

	AutoEntry	Hubdoc
Price	$13/mo for 50 credits up to $469/mo for 2,500 credits	$12/mo per organization; included in Xero Early, Growing and Established (US)
Pricing model	Monthly credit allowance shared across unlimited clients	Flat fee per organization, unlimited usage
Free trial	25 free credits, no card	Free practice account for Xero partners; included in most Xero plans
Best for	Firms capturing statements and line items across many small clients	Xero and QuickBooks Online clients sending a steady flow of bills and receipts
Integrations	QuickBooks, Xero, Sage, FreeAgent, MYOB AccountRight, Exact, AccountsIQ, ClearBooks, KashFlow, Reckon One and more	Xero, QuickBooks Online, ScanSnap Cloud
Security	Encryption across the platform and user-specific permissions (vendor-stated); request its security documentation for your WISP	Two-factor authentication and security questions on accounts (Xero partner guide)
Company	Owned by Sage since 2019; vendor states 28M+ documents processed a year and 210,000+ businesses served since launch	Owned by Xero; included in Xero's US Early, Growing and Established plans
Key features	Receipt, invoice and expense capture by upload, email or mobile app Bank and credit card statement extraction Line-item extraction Supplier statement reconciliation Purchase order matching (QuickBooks and Xero) Auto-suggested suppliers, customers and tax codes Custom categorisation and auto-publishing rules Duplicate flagging and multi-level expense approvals Partner portal for accountants with unlimited clients	Mobile photo, email, desktop upload and ScanSnap capture Extraction of supplier, date, amount and invoice number Publishing to Xero and QuickBooks Online with source attached Supplier rules and auto sync for recurring bills Multi-page document splitting Practice account with per-client staff access Unlimited usage Online document storage
Pros	Low entry price: $13/month for 50 credits Unlimited users, clients and storage on every plan Every feature on every plan Rolling monthly plan; cancel or pause anytime	Low flat price of $12/month Unlimited usage Simple for clients Tight Xero integration
Cons	Bank statements cost 3 credits per page Overage credits cost more than plan credits Fewer listed integrations than Dext No practice workflow or deadline dashboard	Fewer automation rules than Dext Only Xero and QuickBooks Online No practice-wide dashboard comparable to Dext Capture only
Full profile	AutoEntry →	Hubdoc →

What it costs across a client list

List prices from each vendor's pricing page. AutoEntry figures assume receipts and bills at one credit each.

Scenario	AutoEntry	Hubdoc
One client, 40 bills and receipts a month	Bronze: $13/mo (50 credits)	$12/mo, or $0 on Xero Early, Growing or Established
One client, 400 bills a month	Platinum: $103/mo (500 credits)	$12/mo (unlimited usage)
10 QuickBooks Online clients, 20 documents each	Gold: $46/mo (200 credits)	$120/mo (10 × $12)
25 QuickBooks Online clients, 20 documents each	Platinum: $103/mo (500 credits)	$300/mo (25 × $12)
25 clients on Xero Growing	Platinum: $103/mo (500 credits)	$0 (included in each client's Xero plan)

Hubdoc wins whenever the client's Xero plan already includes it, and for single organizations with heavy volume, because usage is unlimited. AutoEntry wins on QuickBooks Online client lists where most clients send a modest number of documents, since one credit pool covers every client. Bank statements on AutoEntry cost 3 credits per page; Hubdoc's pricing page describes capture of bills and receipts published to Xero or QuickBooks Online.

Feature differences that matter

Document types. AutoEntry handles purchase and sales invoices, receipts, credit notes, expense claims, supplier statements and bank and card statements, with line-item extraction. Hubdoc reads the supplier, date, amount, invoice number and due date from bills and receipts.
Ledgers. Hubdoc publishes to Xero and QuickBooks Online. AutoEntry publishes to QuickBooks, Xero, Sage and about a dozen other platforms.
Automation. Hubdoc imports the client's chart of accounts and contacts, and supplier rules with auto sync can code and post recurring bills. AutoEntry learns categories, suggests suppliers and tax codes, applies custom auto-publishing rules and flags duplicates.
Practice setup. Hubdoc gives Xero partners a free practice organization, adding staff costs nothing, and staff access is granted client by client. AutoEntry's partner portal includes unlimited clients and users on any plan.
Reconciliation. AutoEntry reconciles supplier statements against invoices. Hubdoc transactions published to Xero match to the bank feed with the source document attached.

Security and your WISP

Hubdoc accounts support two-factor authentication and security questions, per Xero's partner guide. AutoEntry states encryption across the platform and user-specific permissions. Neither pricing page cites a SOC 2 report, so ask each vendor for its security documentation, record it in your WISP, and settle 7216 consent before client tax documents go through either tool.

Before you sign

Confirm the tool integrates with the tax software you file in.
Ask for the SOC 2 report and data-retention terms (IRS Pub 4557), and plan for 7216 consent.
Get per-return or credit definitions in writing. Several r/taxpros users report credit costs changing mid-contract.

FAQ

Is Hubdoc free with Xero?

In the US, Hubdoc is included in Xero Early, Growing and Established plans. Clients on Xero Cashbook or Ledger, or on QuickBooks Online, pay $12 per organization per month. Xero partners also get a free Hubdoc practice account.

Is AutoEntry cheaper than Hubdoc?

It depends on the client list. For one busy organization, Hubdoc's $12 flat fee with unlimited usage is cheaper. For 25 QuickBooks Online clients sending about 20 documents each, AutoEntry's 500-credit plan ($103 a month) costs less than 25 Hubdoc subscriptions ($300).

Which one handles bank statements?

AutoEntry extracts bank and credit card statements at 3 credits per page. Hubdoc's pricing and partner pages describe capture of bills and receipts, so AutoEntry is the better fit if clients send PDF statements instead of connecting bank feeds.

Does AutoEntry work with Xero?

Yes. AutoEntry publishes to Xero, QuickBooks and Sage, and offers purchase order matching for QuickBooks and Xero.

Can I cancel AutoEntry month to month?

Yes. AutoEntry runs on a rolling monthly subscription you can cancel up to 24 hours before renewal, and your data stays accessible for 13 months after cancelling.

Keep researching

AutoEntry pricing →Hubdoc review →Dext vs AutoEntry →Dext vs Hubdoc →Hubdoc alternatives →AutoEntry alternatives →

Sources

The Friday Prep Brief

One email a week: new AI tax tools, pricing changes, and what practitioners report. Five minutes, no hype.

Subscribe free →

Opens our beehiiv signup page. One email a week, unsubscribe anytime.