Dext vs Hubdoc: Receipt and Bill Capture for Firms

Last verified 2026-10-15. Based on vendor-published facts, third-party reviews, and practitioner reports.

Verdict

Pick Hubdoc if you want the cheapest reliable capture for Xero or QuickBooks Online clients: $12 per organization per month. Pick Dext if you process high document volume across many clients and want practice-wide workflows and insights; it prices per client (10-client minimum, 13% off annual) and states ISO 27001.

Choose Dext if you are…

Bookkeepers processing high volume across many clients
Firms on Sage as well as QBO and Xero

Choose Hubdoc if you are…

Xero practices and budget-conscious firms
Firms with lighter document volume

	Dext	Hubdoc
Price	Per-client practice plans (10-client minimum), quoted via plan builder; 13% off annual	$12/month per organization
Pricing model	Per client (practice plans) or per business	Per organization per month
Best for	Bookkeepers processing high document volume	Budget document capture for Xero and QuickBooks clients
Integrations	—	QuickBooks, Xero
Key features	Receipt and bill capture via app, email and upload Bank and supplier statement extraction Publishing to QuickBooks and Xero Supplier rules and auto-publishing AI Assist automations Client mobile app Practice dashboard across clients Document archive	Mobile photo capture Email forwarding of invoices Desktop upload and scanning Extraction of supplier, amount, invoice number and due date Publishing to Xero and QuickBooks Online with source attached Accountant access invites Unlimited usage Online document backup
Pros	Mature, widely used product Strong automation rules Practice dashboard for many clients Mobile app clients actually use	Low flat price of $12/month Unlimited usage Simple for clients Tight Xero integration
Cons	10-client minimum on practice plans Per-client rate now quoted, not listed Per-client pricing adds up Capture only; no review or prep	Fewer automation rules than Dext Only Xero and QuickBooks Online No practice-wide dashboard comparable to Dext Capture only
Full profile	Dext →	Hubdoc →

Before you sign

Confirm the tool integrates with the tax software you file in.
Ask for the SOC 2 report and data-retention terms (IRS Pub 4557), and plan for 7216 consent.
Get per-return or credit definitions in writing. Several r/taxpros users report credit costs changing mid-contract.

Sources

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